SW INC. Wedding Videography Agreement
Video Selection Process & Editing
Upon completion of the wedding day videography services, the video content created will undergo a careful selection process by SW INC. SW INC. reserves the exclusive right to select the videos and highlights that will be edited and delivered to Clients. All editing and post-production processes will be under the sole authority and discretion of SW INC. SW INC. does not guarantee a minimum number of videos or highlight content to be delivered to Clients.
Raw Footage
Under no circumstances will SW INC. provide RAW video footage, unprocessed files, or LOG footage to Clients. All delivered content will be in finalized formats (e.g., MP4) via USB drive or digital transfer.
Video Archiving
SW INC. will delete all raw footage one (1) month after the final edited videos are delivered to Clients. Clients are responsible for securely downloading, saving, and backing up all delivered content to avoid any loss or damage. SW INC. will not be held liable for any loss of files after delivery.
Lost Items
SW INC. is not responsible for any loss or damage of items by third-party shipping services, including USPS, FedEx, or UPS, or for any issues arising from incorrect addresses or invalid stamps provided by the Client.
Location Access, Fees, and Permits
Clients are responsible for any fees, permits, or access required for filming at their chosen location. This includes but is not limited to venue entry fees, parking fees, and securing necessary filming permits. SW INC. assumes no responsibility for obtaining these permissions.
Meals
For wedding videography services, SW INC. requires at least one hot meal to be provided for all SW INC. videographers and crew members during the event.
Copyright
All final edited videos, photos, and related creative content remain the exclusive property of SW INC. and are protected by copyright law. SW INC. retains the right to use all footage for promotional purposes, including online distribution and portfolio usage, unless otherwise agreed in writing by both parties.
Wedding Date Change
If Clients change or cancel the wedding date after signing this agreement, the 30% non-refundable deposit will be applied to a new wedding date if available. If the rescheduled date is not available, the deposit will not be refunded, and this agreement will be terminated. SW INC. is not responsible for any financial or scheduling losses resulting from the change of date.
Cooperation
The Client agrees to cooperate fully with SW INC. throughout the process of the wedding video production, including pre-production, the event day, and post-production. The Client acknowledges that SW INC. manages multiple projects concurrently, and prompt and clear communication is essential for the best possible outcome.
Harassment
SW INC. maintains a strict no-tolerance policy for harassment of any form—verbal, physical, sexual, or discriminatory—by Clients, their guests, or anyone associated with the event. If SW INC. or its hired contractors feel unsafe or threatened, SW INC. reserves the right to terminate services immediately without liability for any refunds.
Substitution
In the rare event that SW INC. or any hired professionals cannot fulfill their obligations due to unforeseen circumstances (illness, emergency, act of God), SW INC. will make every effort to arrange a qualified substitute videographer or adjust services and fees accordingly. If Clients do not accept the substitution, they may terminate the agreement, and SW INC. will refund all payments, including the non-refundable deposit.
Creative Release
SW INC. will produce the wedding video according to prior discussions with the Client, focusing on capturing the key moments and artistic vision as communicated. However, due to the dynamic nature of events, SW INC. cannot guarantee specific shots or comprehensive coverage of all moments.
Breach
In the event that Clients breach any terms of this agreement, SW INC. reserves the right to terminate the agreement immediately. In such cases, SW INC. is entitled to retain all payments made, including the non-refundable deposit, and Clients will not be entitled to any refund.