SW INC.
Music & Arts Photography Services Agreement
(Photography-Only Package)
RAW Image Policy
Clients understand and agree that all original, unedited (RAW) images remain the exclusive property of SW INC. and will not be released under any circumstances. Final images will be delivered in high-resolution JPEG format. Editing is an essential component of SW INC.’s artistic process and final product.
Image Delivery & Editorial Control
SW INC. will professionally select and edit images from the session. Only images that meet SW INC.'s quality and artistic standards will be included in the final gallery. The final number of images is not guaranteed. Editing style will reflect SW INC.'s established creative portfolio as reviewed by the client prior to the session. Creative and editorial control, including image selection and retouching, rests solely with SW INC.
File Storage & Client Responsibility
All unedited files will be permanently deleted 30 calendar days after delivery of the final gallery. After delivery, clients are solely responsible for the safekeeping and backup of all final files. SW INC. is not responsible for any data loss occurring after delivery.
Third-Party Delivery Liability
SW INC. is not liable for loss, theft, or damage caused by third-party delivery carriers such as USPS, FedEx, or UPS. Clients must provide complete and accurate shipping information. Replacement drives or files may incur additional charges.
Location Permits & Fees
Clients are responsible for acquiring all required permissions, permits, or fees for selected photography locations. SW INC. is not liable for any delays or access restrictions due to lack of authorization or incomplete arrangements made by the client.
Meal Provision (If Applicable)
If the session exceeds six continuous hours, the client agrees to provide one meal per on-site photographer to ensure sustained performance and service.
Copyright Ownership & Usage License
All photographs created under this agreement are the sole intellectual and copyrighted property of SW INC., protected under U.S. Copyright Law and the Illinois Visual Artists Rights Act.
Clients are granted a limited, non-exclusive, non-transferable license to use the delivered images for personal, non-commercial purposes, such as printing and sharing online with credit to SW INC.
Clients may not edit, sell, license, or authorize third-party use without written consent. SW INC. retains all rights to use images for promotional, editorial, advertising, and portfolio purposes in any format.
Date Modifications
If a session is rescheduled after the agreement is signed, the 30% non-refundable deposit will be applied to the new date only if SW INC. is available. If unavailable, the agreement is considered void and the deposit is forfeited.
Communication Expectations
Clients agree to respectful, clear communication before, during, and after the session. SW INC. may not be available outside normal business hours due to scheduling commitments but will respond in a timely and professional manner.
Conduct & Safety Policy
SW INC. maintains a zero-tolerance policy for harassment, abuse, or inappropriate behavior from clients, guests, or venue staff. If any member of SW INC. feels unsafe or disrespected, photography services will be immediately ceased without refund.
Substitution & Force Majeure
If SW INC. is unable to perform due to illness, emergency, or an unforeseeable event beyond its control, reasonable efforts will be made to secure a qualified substitute. If no substitute is available or accepted by the client, all paid fees will be refunded. This refund is the client's sole remedy.
Creative Limitations
SW INC. will document the session to the best of its ability based on environmental conditions, timeline, and prior discussions. Due to the candid nature of live events, specific moments or poses cannot be guaranteed. All creative choices rest with SW INC.
Breach & Termination
SW INC. may terminate the agreement and retain all paid fees if the client breaches any terms. This includes non-payment, failure to provide accurate information, failure to obtain necessary access, or misconduct as defined above.
Signatures
By signing below, both parties agree to the terms in this Music & Arts Photography Services Agreement.